Property planning reports

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The costs of items replaced do not include the costs of removal but only the original book costs. Maintaining the rpi the organization responsible for the rpi should develop guidelines and procedures necessary for the organization to ensure compliance with applicable laws, regulations, and organizational policy. These procedures must include the assignment of responsibilities and establish controls necessary to ensure that the rpi records are kept current including the database. Additionally, they must ensure that periodic physical inventories are performed and that the records are reconciled based on the inventories. For federal facilities, the federal real Property council directs each agency to appoint a senior real Property Officer who is responsible for maintaining accurate data within the rpi. Application An rpi should be maintained by all organizations responsible for maintaining asset records. By having the data in a database, reports and requests for information can be answered easily without using manpower to extract the data from paper files.

Book value (Cost) An example of government application of the capitalized value (book value) of a facility is that it includes all costs incurred to life bring the facility to a complete and useable state. Book value costs may include the following: Amounts paid to vendors or contractors, including fees; Transportation charges to the point of initial use; Handling and storage charges; Labor and other direct or indirect production costs (for assets produced or constructed Engineering, architectural, and other outside. fixed equipment and related costs of installation required for activities in a building or facility; Direct costs of inspection, supervision, and administration of construction contracts and construction work, including civil service costs; Legal and recording fees and damage claims; fair values of facilities and equipment. These costs should be appropriate relative to the type of facility to be capitalized and should be included as the book value of a new asset or, in the case of an asset improvement, added to the facility's book value. The initial entry in the rpi includes the book value with asset improvements that meet an organization's guidelines being added to the book value as they occur. What is included in the book value of an asset will depend on tax laws and management requirements in the private sector and financial management rules and government regulations in the government organizations. Capital Improvements Capital improvements are determined by a capital Improvement Plan or Program (CIP). Capital improvements to an asset are modifications whose cost equals or exceeds a value established by the organization or by law/regulation and 1) extends its useful life by two years or more or, 2) enlarges or improves its capacity or otherwise upgrades the asset. Capital improvements can increase the book value of a facility. Where a replacement occurs due to a capital improvement, the book cost of the asset should be appropriately adjusted to remove the original costs of items replaced where that cost and the cost of the replacement exceeds a cost set by law, regulation, or the. If only a portion of the property is being replaced, and that portion is not separately identifiable in the asset's records, the original value of the replaced portion should be estimated and the book value adjusted accordingly.

property planning reports

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When by construction, the add rpi records should follow project delivery at the time the asset is turned over to the owner for. When by other sources of procurement, the rpi should start with the owners assuming o m responsibility for the asset. The decision to enter an asset or an improvement to an asset in the rpi is determined by the value set by law, government regulation, or the organization and the organization's definition of real property. The rpi for assets meeting the definition and value requirements imposed on the organization should then be maintained for the life of the asset. Rpi content The rpi of an organization should include detailed documentation identifying the asset and its cost including its initial acquisition and improvements. All database information should include the asset's unique name (usually a descriptive title unique facility number or address, book value, type of facility (may be a classification code or simply included in its descriptive title capacity and unit of measure (UOM). Other database content will depend on the organization and its management. Data may also include asset location, current replacement value, a building prioritization code, use (may be a code) and status, listing of critical building systems condition status, and projected year of replacement, additionally building or site improvements and their costs, previous years o m costs.

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This cost/benefit analysis elevates budget requests to budget requirements complete with penalty costs of underfunding those requirements. Introduction to rpi databases In today's business environment, rpis are best maintained in computer databases with detailed inventory records maintained in paper files. The records should contain details of transactions that affect the organization's assets and should be maintained as permanent records for the life of each asset. The computer rpi size depends on the number of facilities and how the organization chooses to maintain the database. The database may be located at a site/complex/campus dark or at a central location where the assets of the owning agency are maintained in total. The inventory data on an asset will include information as determined by laws, government regulations, and/or an organization's management. It will depend on the use of the data and what requirements have been placed on the organization, such as information to meet tax requirements, government regulations, management reports, operations and maintenance (O M) considerations, and other requirements the organization may have. The rpi documentation and database should start with the acquisition of the asset whether by construction, purchase, lease, donation, or any other source of procurement.

It projects these budgets based on both long and short-term needs and properly allocates them to various funding "buckets" as appropriate for organizational needs. Business Case for Implementing rpam process The need exists for applied financial management of corporate facility assets and a tracking system that measures the depletion of those assets. Therefore owners, architects, engineers, and builders need to become more aware of the financial significance of rpam. Facility assets should be managed to operate at the lowest cost and at the lowest risk to the facility or infrastructure mission. Investment opportunities occur at several points in the life cycle of building systems. Those strategic investments should be made, and the return on those investments measured if maximum reduction in cost of ownership is to occur. Most organizations are surprised to learn the magnitude of funds they have at risk in their facilities. By calculating replacement cost (including the cost of capital) and then dividing that cost by the system's actuarially determined life; one can produce an annualized replacement value. That value is used to demonstrate to the organization the benefit of increasing the life of a building system by a single year through strategic repair of existing defects.

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In support of the lca, the analysis provides statistical performance evaluations to measure the present condition of each component as to its remaining economic life. The knowledge-based process uses a system of parameters developed by the data collector to determine the present condition or will use a ratio such as the estimated cost to repair over the estimated cost to replace to generate a facility condition Index (FCI). The rpam database can be updated through a link or integration with existing work-management procedures such as a cmms or cafm application and the rpi databases as repairs, replacements, or additional acquisitions occur. This integration will produce a dynamic perspective of the total inventory and the current status of any infrastructure or facility/component. Costing rpam identifies the costs of repair and replacement options by modeling current as-built plans and conditions against a mature costing database or through links to commercial costing databases. Because these costs serve as the basis for the optimization program and "what-if" analysis, the reliability of the cost estimates becomes critically important. Actual costs are then tracked through the cmms and rpam updates its costing database to reflect changing costs for developing new cost estimates.

Integrated Decision making through Optimization of Funding Options rpam will determine the impact on inventory and potential roi for various scenarios. It can play "what-if" and identify the return on each investment option in terms of the impact on the targeted kpi. The use of Analytical hierarchical Process (ahp which is a structured technique for helping people deal with complex decisions, allows for the modeling of various priorities and the impact each variable would produce. This is the key to enterprise-wide optimization of limited funds to produce the desired strategic outcomes. This makes the implementation of a rpam program a requirement if an organization is to provide true stewardship of the invested dollar and produce a sustainable environment. Management Reports a rpam software program typically produces the following reports : Projections of remaining serviceability capital and maintenance budget requirements Cost estimates to correct current deficiencies Replacement cost estimates Current cost of asset depletion Depletion rate of assets Long-range budget forecasts Prioritized near-term budgets.

One comprehensive method of data collection for building interiors (room boundaries and the building systems supporting a given facility, is 3-d, non-contact laser scanning. With this technology, elements that are visible to the scanner are measured and digitized as a "point cloud for use in creating cad drawings and models. The scans record the position of all items visible to the scanner, the size of the objects, texture, shape, as well as color. Multiple scans are usually required to capture enough data on any given object to be able to interpolate what is hidden from view, and to fix its relative location within space. The scans are then "registered and a point cloud is generated. The point cloud is the surface of all that is recorded by the scanner.


The point cloud serves as the basis for cad drawings, whether 2-d or 3-D models. Cad technicians will use the point cloud file to create a cad drawing file delineating walls, floors, ceilings, and other elements that have been scanned. They will separate the elements onto their respective layers (refer to the national cad standard or families, which can then serve as an inventory of spaces, furnishings, pipework, ductwork, valves, junction boxes, or any other infrastructure elements supporting the space. The resulting cad models can be used in a variety of ways, including strategic planning, space inventory, renovation plans, or building information modeling (BIM). Bim models can be integrated into several facilities management programs, such as cafm, cmms, rpam, or rpi. Scan files created in the laser scanning phase can be helpful as an historic "snapshot" for future reference, and should be retained in the facilities management programs along with the cad drawings and bim models. Life cycle Analysis (LCA) rpam software programs based on ems will analyze and model the data collected against its database of actuarial and deterioration curves.

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The acceptance of reports generated by a rpam is directly tied to how auditable its data. In implementing a rpam, facility managers gather historical, as-built information and assessed condition of all systems and components in a given facility or infrastructure asset. Much of the required data may be electronically extracted from existing facility-related management applications such as a cafm system, cmms, and/or an existing rpi database. Today, data collection devices (DCDs) are in general use, and automate the various aspects of collecting and summarizing information. Software typically inherent to dcds usually provides a process that ensures the quality, consistency, dissertation timeliness, and easy transfer of the data into a database, file, or summary report. This data is then used to develop various kpi metrics such as Remaining Service life (rsl current Replacement Value (crv and Condition Index (CI) for system components. This data compilation is used to produce a system Condition Index (SCI). The sci is used to produce a facility condition Index (FCI). Further, fcis essay can be used to produce a site/installation/campus Condition Index.

property planning reports

The expanded use of rpis has become an important part of an organization's asset management. Integrated Decision making, integrated Decision making (IDM) is the process of considering the impact of each department's strategic plans on the strategic plans of every other department in an organization. For example, data collected during an energy audit could also provide data to update a cmms. A rpam software program typically history converts facility historical, as-built information, and condition assessment data into usable management information. The rpam program is most repeatable and auditable if based on the emerging Engineered Management System (EMS) process but may be generated by a knowledge-based Process (KBP). (The ems process converts objective data about real property into auditable kpi metrics based on actuarial tables and engineered deterioration curves.) kbp systems rely on the judgment or knowledge of the data collector to provide the kpi metrics. Data collection, the importance of collecting reliable data cannot be overstated.

an organization have become more critical with rising costs and shrinking budgets, the demand for factual data about real property has increased. Rpam managers must support ever increasing requests for information about the real. Property in their portfolio, especially since information requests are not limited to building data as in the past. Information demands include infrastructure, building systems, utilities, energy consumption, space utilization, code compliance, and environmental sustainability. Powerful databases have changed the role of Facility managers to that of Facility Asset Managers. They assist corporate decision makers with factual data and auditable key performance Indicators (KPIs) about the real property and the components that support the mission or activities of the facility or infrastructure asset. While the implementation of rpam may be separate from the creation and management of rpi records or a computer-Aided Facility management (cafm) system, they should be integrated or linked to avoid duplication of effort to both create and maintain data for corporate use. Computerized maintenance management Systems (cmms) databases to both the rpi and the rpam databases can create a dynamic process that collects valuable corporate data one time at its least cost of acquisition, and uses it over and over again.

Initiate an Integrated Design making process. What is Asset Management? Assets, and value realized from them, are the basis for any organization delivering what it aims. Whether public or private sector, and whether the assets are physical, financial, human, or 'intangible it is good asset management that maximizes value-for-money and satisfaction of stakeholders' expectations. It involves the coordinated and optimized planning, asset selection, acquisition/development, utilization, care (maintenance and ultimate disposal or renewal of the appropriate assets and asset systems. Insights into the integration and optimization of asset management have developed since the 1990s (from the north sea oil and gas industry and the australian public sector to identify a range of essential gpa business processes, alignment activities, and system integration features that yield very significant. Federal rpam places specific requirements on owners of Federal real. Property to identify and categorize all real property owned, leased, or other-wise managed by the agency. Executive order 13327, signed in 2004 underscores the importance of rpam to the overall success of any organization with a portfolio of real.

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Introduction to rpi and rpam, within This Page, what do we own, where is it, what is it worth, how fast are we using it up, and what should we do with it? Property includes land and anything permanently affixed to it, such as buildings, their installed systems, building equipment, and can include roads, parking facilities, needed fences, utility systems, structures, etc. Property, inventory (RPI) is a record of an organization's real property asset (land, building, or structure). Property, asset Management (rpam) is a program for collecting and maintaining a real property inventory. Rpam provides data to manage those assets and meet asset record and reporting requirements. Rpam provides the information necessary to formulate facility budgets, make decisions on facility replacement, identify repair costs, identify penalty costs, and improve the management of investments in real. Property assets, throughout the organization. The information provided by the rpam program will help in the planning, programming, and budgeting processes. Rpi and rpam are typically at the macro level of a facility dealing with the overall facility, land, or structure.


property planning reports
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